A justification form is designed to identify why a buyer was unable to abide by the universitys financial regulations and eu law. Successful single sourcing allows you to create and maintain one single set of information and yet produce a range of different outputs. One of madcap flares biggest strengths lies in singlesourcing, which means to reuse content, and producing multiple outputs from the same set of source files. Pdf choosing between single and multiple sourcing based. Clearly explain why bypassing the competitive process is necessary and justify why this exception is required. Benefits sole sourcing provides multiple benefits for an organization. A customer can take steps to manage the risks of a single or multisourcing. Production, manufacturing and logistics single versus multiple supplier sourcing strategies gerard j.
Apr 24, 20 single sourcing is the use of a single document to produce other forms of documents, such as manuals and online help. Jan, 2015 that some states also make distinctions between sole source and single source procurements. Single sourcing versus multiple sourcing request pdf. Singlesourcing in defence procurement and its relevance as. Sole source justification university of california, san diego. The sole source approval request only needs to meet. You would have been directed to this page or have been asked to complete a justification form. Single sourcing and content management in technical communication. Pdf the extent of single sourcing in defence procurement and its. Procurement justification forms are used when a buyer cannot adhere to the procurement procedures when making a purchase. It can look for a single vendor with a solid reputation in development in their niche and use that vendor for multiple projects. Solesourcing is when only one vendor for the required service or product is available, whereas with singlesourcing a particular vendor is purposefully chosen by the buyer, although other suppliers are available van weele, 2010.
Reorder based on previous bid or analysis within one year. The concept is created to help supply chain managers and practitioners to improve, develop and implement strategic sourcing strategies. Please discuss singlesourcing with the head of procurement. Cos may solicit from one source if the co determines that the. Single sourcing and reuse in technical documentation is getting more and more widespread these days. Flare lets you singlesource your projects in many ways, including the use of topicbased authoring, snippets, variables, conditions, and more. From this single source, you can use processes that publish this content to several formats. Single sourcing article about single sourcing by the free. Single source solution for documentation free 30day trial.
The justification may require the requestor to provide information such as. By using single sourcing for multiple types of output documents, you only need to create content once. Acquiring goods, services and construction works from only one source is referred to as. Therefore, all sections of the form should be completed, as they are. We specialize in xml authoring and publishing with particular attention to dita and sd standards. Benefits and risks of single sourcing scm supply chain. Singlesource publishing is most often understood as the creation of one source document in an authoring tool and converting that document into different file formats or human languages or both multiple times with minimal effort. Single sourcing features in flare about the sample project sample project single sourcing diagram word and framemaker documents. Single sourcing the customer chooses a single supplier to provide the entire set of services that it wishes to outsource, and relies on that supplier to carry responsibility for the outsourced services throughout the. A if the justification involves urgent and compelling circumstances, then the time constraint and the reason why only one contractor can meet the requirement should be explained. Single source publishing, also known as single sourcing publishing, is a content management method which allows the same source content to be used across different forms of media and more than one time. Results show that stc members are in the early majority phase of. Among these are reductions in product variation, training required, and cost of quality 1.
Singlesourcing is the use of a single document to produce other forms of documents, such as manuals and online help. Vakharia b a department of finance and quantitative analysis, college of business administration, georgia southern university, statesboro, ga 304608151, united states. It is concerned with what needs to be purchased, why, when and where. To single source schedule information to paper and online successfully, you cant maintain that content in a document domain table structure. Single sourcing contrasts sharply with sole sourcing. Singlesourcing solutions helps you solve your product information delivery challenges so that you can boost revenue and expand your global presence. Name of vendor selected please attach the justification memorandum for the sole source waiver of competition. Choosing between single and multiple sourcing based on supplier default risk. Singlesourcing also eliminates duplicate work and facilitates the reuse of existing information, which. In addition, a copy of the itemized budget for the contract amount should be attached to the sole source approval gan. Tips for writing justifications for single or sole source procurements published on june 2. Goods of services that are available from only one seller for the reasons set forth below.
This section describes the different characteristics of single sourcing and multi sourcing. A single source procurement is one in which two or more vendors can supply the commodity, technology and or perform the services required by an agency, but the department selects one vendor over the others. It can make working with complex documentation much more efficient. Sole source procurements must adhere to the standards set forth in 2 c. Requester must be able to defend this justification. Below is a checklist intended to help evaluate sole source requests. Good internal controlmanagement procedures would require an approving official that is outside. Sole sourcing in purchasing sole sourcing take place when only one supplier for the required item is available, whereas with single sourcing a particular supplier is purposefully chosen by the buying organisation, even when other suppliers are available larson and kulchitsky, 1998. The goodserviceconstruction is only available from a single source. Jun 02, 2015 tips for writing justifications for single or sole source procurements published on june 2. Single sole source justification stanford university.
The sole source justification should include adequate information to address the elements below. When you use single sourcing, all topics can be assembled and published by using the files topics in a single repository. Flare lets you single source your projects in many ways, including the use of topicbased authoring, snippets, variables, conditions, and more. We also resell, implement and train clients on the ptc arbortext product suite. The difference between single sourcing and multichannel publishing is that multichannel publishing can use single sourcing but doesnt have to, whereas by definition single sourcing is designed for multichannel publishing and wouldnt have much point without it. Creating a link to a destination in a pdf document creating a toc topic creating an index topic. The 5 principles of single sourcing in technical documentation. We would like to show you a description here but the site wont allow us. Single sole source rationale explain why the recommended company is the only company that can meet the requirement.
Single sourcing article about single sourcing by the. Or, they can choose to find vendors with specific expertise in each project type and contract individually with them. Single sourcing also eliminates duplicate work and facilitates the reuse of existing information, which. Approach and implementation of single sourcing group 6.
Whether single or multiple sourcing reduces the risk, is disputed. Solesinglesource procurements will be justified in sufficient detail to explain the basis for suspending the usual competitive procurement process. To request a sole source justification, complete the source justification section on the services irequest in marketplace. Presented by shefali srivastav, samarth gulati of fmg18a, fore school of management slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. Goods or services that may be available from various sellers but are to be purchased from a single seller for the reasons set forth below sole source item. Single and multiple sourcing are the more frequently discussed approaches in supply risk management khan et al. The itemservice is available only from a single source the public exigency or emergency for the requirement will. Apr 22, 2020 if you do not seek competition you must provide a written sole source justification with the request for consultant services. Tips for writing justifications for single or sole source. The intent of the sole source justification form is to formally document and demonstrate that the above mentioned criteria have been met. Single versus multiple supplier sourcing strategies gerard j. One of the most basic, but key, steps that a customer can take to manage its risks is to ensure it has the right level of control over the outsourcing. It allows one document to be used in different kinds of formats, thereby increasing the usability of the documentation. A survey of stc members consent form because you were included in a small random sample of stc members, your information is vital to achieving the purpose of the survey even if you do not use single sourcing or content management.
Single sourcing your timetable to both print and pdf outputs will not produce the kind of online presentation of your schedule that people expect, and that can have a direct impact on your business. Procuring from a single source the procurement classroom. A sole source justification request should only be submitted if a recipient determines that the award of a contract through a competitive process is infeasible. However the risk analysis of both these approaches follows stereotypes. Singlesourcing lets you create one source of content and either a extract subsets of the content to create different outputs for different audiences or b reuse chunks of the content in multiple places in multiple projects. Justification for soliciting from a single source provide a clearconcise statement of the facts justifying the award of a single source contract. Singlesole source justification andor waiver of competitive bidding university of north carolina school of the arts purchasing and contract department. Sourcing is a critical activity used at both tactical and strategic levels. Most states require a written justification to support the request for sole source procurement. Single versus multiple supplier sourcing strategies. Nov 11, 2004 for many companies, sourcing decisions can be some of the most strategic in the organization.
Certainly, there are pros and cons of singlesourcing vs multiple sourcing in software development. Single sourcing is more than mechanical document conversion. The first definition, creating multiple outputs from one source, is supported by a robohelp feature called conditionality. The latter refers to cases where only one source is known to exist or to be reliable for the specifications sought in the product or service which is bought. Departments must state the circumstances leading to the selection of the vendor, any alternatives considered, rationale for. Fta has no requirements as to the signatory authority for a sole source justification. This is clearly a noncompetitive procurement method, and it should be used only under exceptional circumstances, namely. Pdf choosing between single and multiple sourcing based on. This section describes the different characteristics of single sourcing and multisourcing.
One of madcap flares biggest strengths lies in single sourcing, which means to reuse content, and producing multiple outputs from the same set of source files. For example, your documents might be published as online help chm, pdf, and html. When a subaward is executed using federal contract funds, a sole source form from uh ors is required. Single or sole source justification single source item. Multichannel publishing can either be seen as synonymous with singlesource publishing, or similar in that there. David dayton and keith hopper this article reports on a survey of stc members that investigated technical communicators attitudes toward, use of, and experience with single sourcing andor content management. Single enterprise information system dynamic replenishment, direct fulfillment. Single sourcing represents an extreme form of source loyalty and presupposes a high level of mutual. Creating a link to a destination in a pdf document creating a toc topic creating an index topic creating a list of tables. In literature, global sourcing in scm is not a new subject. Sole source procurement should b e used only when competitive solicitation procedures like sealed bids or. May 14, 2018 sole sourcing is when only one vendor for the required service or product is available, whereas with single sourcing a particular vendor is purposefully chosen by the buyer, although other suppliers are available van weele, 2010.
Sole source procurement is permissible only if a requirement is available from a single supplier. The intent of the sole source justification form is to formally document and. Single sourcing features in flare about the sample project. You must provide a thorough and complete response to all the. The process of producing multiple outputs from one single source of information. The term sole source, however, is often used more generally for noncompetitive procurements, and is used generally for the purposes of this briefing paper. With sole sourcing, the buying company virtually has no option.
Vakharia b a department of finance and quantitative analysis, college of business administration, georgia southern university, statesboro, ga. Jan, 2016 single sourcing and reuse in technical documentation is getting more and more widespread these days. In practice, it most often refers to a framemaker file set with conditional text which, when the conditions are set appropriately, allows you to create variants of the original document e. List all vendors who were contacted but were unable to provide a price quotation. Certainly, there are pros and cons of single sourcing vs multiple sourcing in software development. A requirement for a particular proprietary item does not justify a sole source procurement if there is more than one potential bidder or offeror for that item. Multiple sourcing vs single sourcing linkedin slideshare.
Apr 24, 2011 approach and implementation of single sourcing group 6. A real options approach article pdf available in journal of purchasing and supply management 161. In fact a grantee may have several authorizing officials depending on the dollar value and or the urgency as in a matter of public safety of the needed contract. Sole source procurement should b e used only when competitive solicitation procedures like sealed bids or competitive proposals are not applicable to the. Single sourcing has become increasingly practiced today. Singlesole source justification andor waiver of competitive.
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